Receptionist & HR Admin

Summary / Position Purpose:

We are seeking a detail-oriented and organized Receptionist/HR Admin to support our Human Resources department with daily administrative tasks and projects. This entry-level role is ideal for someone looking to start a career in HR and grow within the organization. The ideal candidate will have a strong work ethic, excellent communication skills, and a passion for supporting employee programs and services.

Essential Duties, Functions and/or Responsibilities:

• Greet and assist visitors in a professional manner - handle the directory for the NRH office
• Receive/Ship packages and check/deliver mail to appropriate parties
• Assist with general office duties as required- managing office supply inventory and orders, making coffee, submit maintenance tickets as needed through maintenance portal, turning on/off common area touch board devices and prepping/cleaning up conference rooms as needed.
• Answers phone in a timely, courteous manner as well as directs calls to appropriate person
• Keeps reception area, break rooms, and conference rooms clean and free of used cups/glasses/cans/trash, etc.
• Schedule meetings, interviews, and HR events as needed
• Draft and proofread HR communications, memos, and reports
• Assist with filing, data entry, and document scanning
• Assistance in project management with the HR Representative/Team
• Support logistics for onsite meetings at site and work with HR representative and/or EA Team on planning and executing team meetings at the site
• Assist in onboarding processes including new hire paperwork, orientation scheduling, and file creation
• Maintain confidentiality of employee information at all times
• Indirectly and directly responsible for product quality
• Other duties as assigned

Education and/or Work Experience Requirements:

• High school diploma or GED required; associate or bachelor's degree in HR, Business, or a related field preferred
• 1+ year of administrative or office experience preferred; HR internship or related coursework a plus
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong Proficiency with Microsoft Office Suite Applications such as Word, Excel, Outlook, with strong emphasis on Teams and Outlook
• Familiarity with HRIS systems (Paycom or other) is a plus
• Ability to handle sensitive information with discretion

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards
• Ability to lift up to 20 lbs. when necessary

This position requires applicants to be authorized to work in the US without sponsorship; TestEquity does not sponsor applicants for work visas.

TestEquity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.