Administrative Assistant (Part Time)

Company: Ultra Intelligence & Communications

Provide Decision Advantage to Mission Partners Around the World

Join us in our mission to provide the world's military members with the latest, most customizable solutions and capabilities, enabling mission success anywhere around the globe. At Ultra Intelligence and Communications (I&C), we provide critical, tactical capabilities to enhance and accelerate decision-making in the most challenging environments. By joining us, you will experience unrivaled opportunities for growth and innovation and be a part of a dynamic and diverse team that pushes boundaries and drives meaningful change in intelligence and communications.

Command, Control, Intelligence, and Encryption (C2I&E)

By joining our Command, Control, Intelligence, and Encryption (C2I&E) business, you will be a member of a team dedicated to providing innovative solutions that streamline the preparation and execution of intricate, mission-critical operations. We focus on enhancing situational awareness, tactical command and control, and seamless video data exchange capabilities within a dynamic, multi-domain environment.

Work Schedule: Contingent on applicant. Office is open 8am - 4pm Pacific.

Hours per week: 20 hours max

Key Responsibilities:

• Performing general administrative duties (mailing, scanning, copying, filing, etc.)
• Coordinating travel arrangements
• Preparing reports, correspondence, meeting materials, and status updates
• Maintaining accurate paper and digital records
• Assisting with meeting setup and occasional customer visits
• Managing calendars for site leadership
• Handling mail services
• Monitoring and ordering office inventory (food, coffee, refreshments, and supplies)
• Coordinating onsite and offsite events
• Supporting other ad hoc tasks as needed to ensure operational efficiency

Required Skills and Qualifications:

• This position requires US Citizenship for the ability to obtain the necessary clearances and access our facility unescorted.
• High school diploma or equivalent.
• Proficiency with Microsoft Office and common office tools

Traits were looking for:

• Previous administrative or office support experience, great but not required.
• Strong time management and prioritization skills
• High attention to detail
• Clear written and verbal communication
• Strong organizational and multitasking abilities
• Strong proficiency with Microsoft Office tools, such as PowerPoint

This position offers an hourly rate of $20 to $30, with a midpoint of $25 per hour, contingent upon skills and experience.

#IC

#LI-Onsite

#LI-DA1

Due to the nature of the programs we deliver for our customers, candidates may need to obtain the relevant security clearance or handle export-controlled material as defined by the role's requirements.

Every employee is critical to our success, and as such, we offer a range of flexible employee benefits, including:

• Annual Bonus - Annual Bonus - Performance Related

• Competitive Paid Time Off (PTO) package plus 11 company holidays

• Early finish on Friday

• 401K w/ company match

• Medical/Dental/Vision Benefits

• Student Loan Assistance Program

• Array of voluntary benefit offerings

At Ultra I&C, we are proud to be an equal opportunity employer. Our commitment is to uphold respect, dignity, and fairness for all employees and applicants in compliance with all applicable laws. Guided by our core values, we foster a workplace supports each individual in reaching their full potential.

We prohibit discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic as defined by applicable law. Flexible working arrangements may be considered based on business needs. For assistance with your application, please contact us at careers@ultra-ic.com.

Reasonable accommodation statement: if you need accommodation for any part of the application process, please email careers@ultra-ic.com.

We abide by the requirements of 41 CFR 60-1.4(a), 60.300-.5 (a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin and for inquiring about, discussing, or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.