WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Provides daily admin support to Center Leadership to manage various McDermott Center business operations. Must be able to work independently, with minimal supervision in fast paced academic research environment. Duties include management of multiple seminar/speaker series, travel, grant submissions, visa packet submissions, core IDR oversight and MyTime timekeeper.
THIS POSITON IS 100% ON-SITE
1. Assists faculty in preparation of grant applications submissions and status reports; coordination and gathering of information from PIs or other personnel; (50%)
2. Provides professional support which may include editorial and administrative support for manuscripts and abstracts for publication; prepares material for oral and/or written presentations; coordinates and prepares materials for courses, meetings, and/or conferences; performs Library and Internet research. intermediate or better graphic skills
3. Responsible for opening/closing office, mail distribution, signs for packages.
4. Responsibility for daily revenue collection oversight for Center's Sequencing and Human Genetics cores; Tracks/reviews Center's 10,000+ IDRs generated annually.
5. Review various subledgers and monthly OneCard accounts ensuring appropriate documentation and use of funds per UTSW Accounting policy;
6. Manages and coordinates multiple monthly conferences.
7. Coordinates travel and itineraries of staff, faculty, and speakers/guests; Processes expense reports upon return, ensuring compliance with all UTSW Travel policies. Escorts guests on campus visits which may include hotel pickup/drop off.
8. Orders supplies and equipment for office, Center labs and core facilities; works with Purchasing and vendors to get quotes and/or resolve issues.
9. Shares timekeeper responsibility with Administrative Coordinator. Tasks include receive, review and input approved timecard transactions. Provides administrative approval for routine lab staff time off requests.
10. Other projects/duties as assigned
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
- Education
Bachelor's Degree In Business Administration, Healthcare Administration, or directly related field.
- Experience
5 years related experience. and
May consider additional years of experience in lieu of minimum qualifications.
Preferred
- Experience
2 years Previous supervisory experience or experience in a lead role.
JOB DUTIES
- Manages and directs administrative and business functions of division or unit with responsibility for establishing, reviewing, and revising internal procedures, interpreting policies of division, department, or university for unit's personnel, supervising clerical operations, managing workflow for maximum efficiency, evaluating work progress, and determining work priorities.
- Prepares or assists in preparing annual budget for division or unit for approval by department management, including analyzing financial status, projecting income and expenditures, and allocating funding sources for division faculty and staff. Monitors budget, including income and expenditures.
- Maintains or coordinates maintenance of budgets and grants of division or unit, including approving expenditures and preparing financial reports as needed. Reconciles accounts on monthly basis; conducts overall review for overdrafts and appropriateness of expenditures.
- Supervises staff members and provides training. Coordinates faculty and classified staff recruitment for division or unit. Exercises decisionmaking authority regarding hiring, disciplinary action, and terminating staff. Approves online forms or paperwork to appoint, terminate, change titles and/or salary, or accomplish other personnel changes. Coordinates and/or prepares staff performance evaluations and recommendations for merit increases.
- Coordinates space needs, renovations, and all division operational services. Coordinates and recommends purchase of capital and noncapital equipment.
- Assists in preparation of major grant applications or status reports on current grants by coordinating gathering of information from principal investigators or other appropriate personnel; ensures timely submission of grants.
- Ensures division/unit patient billing is submitted accurately and timely, including charge capture and coding. Reviews patient account receivables, third party payer denials, and billing appeals.
- Prepares or coordinates preparation of complex reports, which require significant contact with other departments and outside organizations.
- Designs and executes system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded and, financial information is reliable.
- Ensures compliance with applicable laws, regulations, policies, and procedures.
- Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
University of Texas Southwestern Medical Center
parental leave, paid time off, paid holidays, tuition reimbursement
Jun 05, 2025