New

Staff Assistant II Office of the Associate Dean for Undergraduate Studies

Utah State University
Minimum $33,350; Commensurate with experience, plus excellent benefits.
paid holidays, sick time
United States, Utah, Logan
Jun 05, 2025
Staff Assistant II Office of the Associate Dean for Undergraduate Studies Requisition ID: 2025-9201 # of Openings: 1 Location: US-UT-Logan Category: Other Position Type: Benefited Full-Time Job Classification: Non-Exempt College: E Eccles Jones Coll of Ed & Hum Svs Department: Dean-EEJ Coll of Educ & Human Svs Advertised Salary: Minimum $33,350; Commensurate with experience, plus excellent benefits. Overview The College of Education and Human Services (CEHS) seeks a highly professional and experienced staff assistant to work in a team-based environment. This position requires a high level of confidentiality. The successful candidate will primarily assist with administrative tasks, clerical support, and day-to-day operations dealing with USU's teacher education programs, college graduation, and Utah State Board of Education educator licensure. This is a full-time position, Monday - Friday. This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement. View more information here: Summary of Benefits 2024-2025 Responsibilities Teacher Education: Processes applications for students' admission into various education programs. Records results of the security background clearances for each student's personal records. Records and analyzes test scores (ETS, Pearson) for the students in all teacher education programs. Assists students, staff, and superiors with Utah State Board of Education Comprehensive Administration of Credentials for Teachers in Utah Schools (CACTUS) database. Recruiting Coordination: Provides administrative support for all recruiting events and recruiting materials. Coordinates ambassador participation in recruiting events including CEHS week activities. Coordinates visits to concurrent enrollment classes. Graduation: May work independently to provide high-level administrative support to a large or complex program (e.g., degree completion audit). Assists with the university and College of Education and Human Services graduation events. Operations Support: Assist dean's office staff with donor gifts and communications. Help with Scholarship and Awards Banquet. Document distribution through Box. Role statement and annual review tracking and filing. Newsletter and college ListServ recipient lists. Order and manage inventory of Dean's office swag. Sort and distribute mail. Miscellaneous: Composes and emails acceptance letters for students who are approved for and accepted into non-teaching programs/majors in CEHS. Provides guidance and support to student workers. Work with communications team to support social media content creation. Other duties as assigned. Qualifications Minimum Qualifications: Two years of experience in an office setting or an associate degree/vocational training is required. Good understanding of the English language; excellent written communication skills, including spelling, grammar, and letter writing; excellent proofreading skills. Preferred Qualifications: Familiarity with USU's Banner system, Degree Works, Argos, Box. High level of competence with Excel. Knowledge, Skills, and Abilities: Proficient computer skills using programs such as Microsoft Word, Excel, PowerPoint, etc. Knowledge of or ability to learn specialized systems (electronic filing systems and database). Exceptional customer service skills with ability to communicate in a professional manner. Excellent oral, written, and interpersonal communication skills. Ability to work with frequent interruptions, multi-task, and be self-motivated. Attention to detail and high degree of accuracy. Skilled with basic office equipment, including printers, copiers, and telephone systems. Good organizational skills. Ability to handle sensitive and confidential business data and personal information. Ability to work without supervision. Knowledge of University policies and procedures. Required Documents Along with the online application, please attach: Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" Contact information for three professional references to be entered in the Candidate Profile Cover letter to be typed/pasted at the end of your application Please do not upload any documents other than your resume to your candidate profile. You will be instructed to type/paste the cover letter into the end of your application. Document size may not exceed 10 MB. Advertised Salary Minimum $33,350; Commensurate with experience, plus excellent benefits. ADA Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. University Highlights The Emma Eccles Jones College of Education and Human Services is home to eight academic departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. The college offers clinical services to the community across the human lifespan and provides students with real-world service and research opportunities. Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact. USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties. Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement. Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu . updated 02/2025 https://careers-usu.icims.com/jobs/9201/staff-assistant-ii-%e2%80%93-office-of-the-associate-dean-for-undergraduate-studies/job?in_iframe=1* Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law. The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies: Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266 Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266 Mailing address: 5100 Old Main Hill, Logan, Ut 84322 For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact: U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-91d242c929d3ca4c8967bf8f2f3897d5