Administrative Specialist II

Commodities Service Technician / Administrative Specialist

Operations & Fleet Services Team

This is a 3-year, full-time (40 hours/week), on-site contract role located in Garner, NC.

This dual-role position supports a busy fleet services operation through a combination of administrative coordination and inventory management. The role is essential in ensuring seamless service support, efficient inventory practices, and timely vehicle maintenance operations.

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  3+ years of experience in automotive parts or inventory management

  
  
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  Passion for operations and logistics with a strong foundation in administrative coordination and inventory control

  
  
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  Proficient in Microsoft Word and Excel, with strong organizational and time management skills

  
  
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  Familiar with inventory platforms, enterprise systems (e.g., Maximo, MyTime), and procurement workflows

  
  
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  Skilled in collaborating with technicians, supervisors, and supply chain stakeholders

  
  
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  Able to work independently and manage multiple responsibilities efficiently

  
  
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  Flexible and adaptable to changing priorities, timelines, and operational demands

  
  
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  Strong written and verbal communication with exceptional attention to detail

  
  
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  Forklift certification (or ability to obtain and maintain), and valid driver's license

  
  

In this role, you will support both administrative and technical aspects of fleet operations.

You'll partner with technicians, supervisors, and materials management to ensure timely procurement, accurate data entry, and seamless workflow. This includes:

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  Processing invoices and expense reports

  
  
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  Managing timekeeping entries and credit card reconciliations

  
  
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  Supporting onboarding, travel, facilities requests, and internal communications

  
  
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  Ordering, receiving, storing, and distributing inventory and non-stock items

  
  
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  Conducting cycle counts, bin management, and warranty processing

  
  
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  Maintaining inventory systems and service data accuracy

  
  
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  Coordinating maintenance kits, fleet tags, and inspections

  
  
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  Supporting storm readiness logistics and mobile fleet inventory management

  
  

You will also monitor vendor performance, assist with building operations support, and ensure effective storeroom operations-contributing to the overall efficiency and reliability of the fleet services team.

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  High School Diploma/GED

  
  
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  Background in fleet operations, inventory control, or administrative services

  
  
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  Preferred: familiarity with Power BI, Maximo, and service/maintenance platforms

  
  

This opportunity is located in Garner, NC and requires on-site work Monday through Friday, 7:00 AM - 3:30 PM.

The pay for this W-2 position ranges from $21.10 - $21.83 per hour. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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