Senior Proposal Administrator

The Proposal Administrator is responsible for coordinating and managing the full lifecycle of proposal development. This entails planning, preparing, and submitting complex proposals in response to Request for Proposals (RFPs) while ensuring compliance with internal and external regulations. Join our team and contribute to the success of our organization by effectively managing and coordinating high-quality proposals!

Document Management
Organize, store, and maintain versions of drafts, templates, and final submissions.
Ensure all documentation adheres to company formatting and submission guidelines.

Coordination and Scheduling
Schedule team meetings and ensure key milestones are met.
Track deadlines, facilitate team communication, and coordinate proposal reviews.

Proposal Development
Compile cost, schedule, and technical elements for complex proposals.
Track cost estimates to ensure timely submission.

Compliance Monitoring
Ensure proposals meet RFP requirements, including formatting, page limits, and submission criteria.
Adhere to internal policies and procedures throughout proposal development.

Communication and Liaison
Act as a central point of contact for team members, facilitating clear communication across departments.
Liaise with internal stakeholders for information gathering and alignment.

Proposal Submission
Oversee the final submission process, ensuring delivery via appropriate channels and confirming receipt.
Track submission status and follow up as necessary.

Support Functions
Assist proposal managers and writers with administrative tasks.
Handle editing, proofreading, and version control of documents.

Team Collaboration
Participate in team efforts to improve department functionality.
Provide guidance to less experienced Proposal Administrators.

Problem-Solving and Compliance
Identify, resolve, and prevent complex issues.
Ensure strict adherence to government regulations and the organization's mission, values, and culture.

• Bachelor's degree in business administration or a related field with 5+ years directly related experience including proposal preparation and analysis experience for a government contractor (or equivalent combination of education/training and experience)
• Proven experience in proposal management or similar roles.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Proficiency in relevant software and proposal management systems.
• Ability to work under pressure and meet tight deadlines.