Records Analyst

Penn State Human Resources is seeking a detailed-oriented and knowledgeable HR Records Analyst to join the HR Compliance team. This role handles and coordinates the day-to-day administration of personnel records, serving as the primary resource for HR records management. The successful candidate will ensure compliance with retention policies and maintain accuracy across HR systems. The HR Records Analyst applies policies and best practices to support efficient documentation and records processes throughout the department.

The responsibilities of this position include but are not limited to:

• Serve as the subject matter expert in Records Management within Human Resources, interpreting and applying related policies and procedures.
• Plan, organize, coordinate, and assist in the daily operations of personnel records management, ensuring integrity, accuracy, and confidentiality of all records.
• Maintain and update employee records across various systems including Document Management Systems (DMS), HR databases, and physical files.
• Partner with HR teams to understand process impacts on records and ensure proper documentation and retention is applied.
• Identify points of escalation or collaboration with other HR areas to resolve issues related to records or document management.
• Develop and implement best practices in HR records handling, retention, storage, and disposal in accordance with University and legal guidelines.
• Generate reports and support audits related to personnel records.
• Monitor and ensure adherence to data privacy and confidentiality requirements.
• Assist with projects related to digital transformation and continuous improvement in records management processes.

Minimally requires an Associate's Degree and 2 years of relevant experience, or an equivalent combination of education and experience. The successful candidate must demonstrate accuracy and attention to detail, professionalism, the ability to work independently, as well as part of a team; and a high degree of sensitivity in handling confidential information. Proficiency in Office365 suite is preferred. The successful candidate will also possess strong customer service and communication skills, both oral and written; the ability to effectively learn and utilize new technologies; and the ability to prioritize and multi-task.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belongingthat supports both broad and specific equity initiatives, leverages theeducational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of thecommunity thrive. We value belonging as a core strength and anessential element of the university's teaching, research, and servicemission.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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