Perioperative Services Administrative Officer 3

#CA-CC #LI-CC1

The Perioperative Services Administrative Officer serves a key role in maintaining a dynamic and diverse workforce providing care to patients requiring surgical and procedural intervention. Under the guidance of the Perioperative Services HR Business Partner, this position is responsible for the overall coordination of the Operating Room department's human resources recruitment activities. This position manages the job requisition process from beginning to end. The Perioperative Services Administrative Officer will work collaboratively with HR Talent Acquisition Partners, coordinate various HR operational activities, assist leadership and management to resolve HR challenges, and develop effective HR solutions. While exercising initiative, originality, and judgment; this position will identify potential issues of concern, recommend and follow-up on solutions to achieve desired outcomes and/or to continually seek opportunities to improve departmental processes.

Apply by April 28, 2025 at 11:59 PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelors degree or any combination of education and relevant work experience would be appropriate.
• Experience and knowledge in human resources, practices, policies, and procedures is required.
• Experience in human resources, recruiting, selecting and hiring employees is required.
• Organizational skills and initiative to manage and drive complex, time sensitive recruitment activities to meet goals and deadlines.
• Excellent computer skills including using Office programs such as Word, Excel spreadsheet, Outlook or database.
• Ability and willingness to learn and use new software applications quickly.

Preferred Qualifications

• Experience and knowledge of state and federal labor and employment laws and regulations preferred.
• Demonstrated verbal and writing skills to communicate effectively with the target audience. Demonstrated skill preparing professional documents/reports/correspondence with appropriate prose, formatting, and context.
• Strong customer service orientation interacting with staff, executives, members of the hospital community and patients in a professional clear, informative, and diplomatic manner.
• Critical thinking and judgment to analyze options and solve problems independently.
• Must be resourceful and diplomatic; highly organized with knowledge of priority-setting strategies; adept at initiating actions for effective resolution and follow through; able to develop and maintain positive professional working relationships with internal and external clients.
• Strong initiative, ability to work independently and as part of a team. Ability to work in a dynamic fast paced environment. Flexibility to adapt to changing priorities, deadlines while maintaining a high level of productivity.
• Tact and sensitivity to deal with a wide array of issues including confidential matters exercising sound judgment. Proper judgement to protect, share, determine the appropriate release of sensitive/confidential personnel information.

Key Responsibilities

• 60% - Recruitment
• 25% - HR Analysis/Actions and Document Management
• 10% - Executive and Administrative Support
• 5% - Special Projects and Other Duties

Department Overview

Perioperative Services is a large division comprised departments including the Operating Room, Children's Surgery Center, Same Day Surgery Center, Pre-Op and Post Anesthesia Care Unit (PACU) Department, Surgical Admissions Center, Anesthesia, Central Processing Department, GI Lab and Interventional Pulmonary Procedural Department.

Position Information

• Salary or Pay Range: $2,873.56 - $5,195.40
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: ADMIN OFCR 3
• UC Job Code: 007377
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8:00-4:30
• Location: Main Hospital (HSP001)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position has opportunity for hybrid schedule (mix of on-site & remote work) or remote work based on operational business need
• This position is not eligible for H-1B visa sponsorship.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

This position is directly responsible for providing support to Perioperative Services locations across UC Davis Health. Possible hybrid work arrangement, subject to meeting operational needs.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan, and our strategic vision for research and education. We believe you belong here.

The University of California, Davis, is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks