Office Supervisor

Auburn

$43,050-$64,580

United States, Alabama, Auburn

1550 East Glenn Avenue (Show on map)

Apr 11, 2025

Position Details

Position Information

Requisition Number	S4383P
Home Org Name	Chief Adv OP & Strategy Officer O&M
Division Name	Senior VP, Advancement
Position Title	Office Supervisor
Job Class Code	DB13
Appointment Status	Full-time
Part-time FTE
Limited Term	No
Limited Term Length
Job Summary	Auburn Advancement is excited to begin the search for a Office Supervisor to join our philanthropy team! This position is vital in building lasting relationships and securing the resources needed to support Auburn Advancement and Auburn University's philanthropic mission. What You'll Do: Be the Face & Voice of the Alumni Experience You're the first impression! Welcome every guest and caller with professionalism and warmth Manage the Alumni Association inbox and route communications with care Serve as a go-to guide during new employee orientation and building tours Ensure smooth visitor experiences by overseeing parking rentals and guest logistics Drive Events from Concept to Celebration Make every event unforgettable! Book and manage event spaces with precision and flexibility Coordinate setup logistics, tech needs, and day-of execution Prepare rental agreements, manage payments, and reconcile event finances Support cross-campus events with banners, A/V, tablecloths, and more Master the Details Behind the Scenes Keep operations running like a well-oiled machine! Enter and track budgets, invoices, and receipts across platforms Maintain accurate records for key access, employee postage, and supply inventory Manage shipping and deliveries, ensuring nothing slips through the cracks Keep snacks, drinks, and resources stocked for a welcoming work environment Power the Team with Seamless Support Be the backbone of collaboration! Coordinate student worker schedules for optimized coverage Support departments like Membership, Class Rings, and SAA with admin needs Facilitate golf cart reservations and other shared resources Elevate team performance by staying steps ahead of what's needed next Why You'll Love It Here: Impactful Work: Your efforts will directly contribute to the growth and success of Auburn University and its priorities. Collaborative Environment: Join a team of dedicated professionals who are committed to making a difference. Purpose Driven Work: Align your passion and fulfillment to your work, where you're trusted to reach your full potential and achieve your pinnacle career experience. Culture by Design: Thrive in a culture that champions respect, accountability, and professional development. Now is the perfect time to join Auburn Advancement, a dynamic team encompassing Operations and Strategy, Culture and Talent, Engagement, Philanthropy, and Communications. Under the visionary leadership of Senior Vice President Rob Wellbaum - a seasoned and respected advancement professional - our organization is set to revolutionize the future of Advancement. Auburn University Libraries is a dynamic hub for learning, teaching, and research, offering extensive collections, cutting-edge technology, and exceptional support to the Auburn Family.
Essential Functions	Purpose Serve as the first point of contact by answering and directing calls and greeting visitors Manage Alumni Center event space bookings and rental agreements Oversee Alumni Center gameday and student parking rentals Serve as an Advancement Advocate, welcoming and orienting new employees Monitor and respond to emails in the Alumni Association inbox Maintain key inventory and online door access for employees Production Schedule meeting/event room requests and manage logistics/setups Maintain snack/drink inventory in the Tiger Den Enter budgets, invoices, and credit card receipts for reconciliation Receive and distribute packages and deliveries Order and manage inventory for office supplies and postage Handle UPS shipping for employees Facilitate reservations for the golf cart in Smartsheet Maintain employee postage inventory Innovation Use Smartsheet to manage event logistics, budgets, and scheduling Maintain a digital key inventory and access system for secure facility management Reconcile financial data across platforms to support budgeting accuracy Provide A/V and logistical support for events across departments, maximizing shared resources Collaboration Provide administrative and logistical support for departments such as Membership, Class Rings, SAA, and other Advancement areas Coordinate with internal departments for event needs such as banners, tablecloths, and A/V Manage student worker schedules to ensure adequate staffing and support Serve as a building liaison and resource for new employees during orientation
Why Work at Auburn?	Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Minimum Qualifications	High school diploma or equivalent plus 6 years of experience OR Associate's degree plus 4 years of experience OR Bachelor's degree plus 2 years of experience Scope of Experience:Experience in administrative support services

Minimum Skills, License, and Certifications

Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Posting Detail Information

Salary Range	$43,050-$64,580
Job Category	Administrative
Working Hours if Non-Traditional
City position is located in:	Auburn
State position is located:	Alabama
List any hazardous conditions or physical demands required by this position
Posting Date	04/11/2025
Closing Date
Equal Opportunity Compliance Statement	It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Equal Opportunity Compliance ( EOC) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings	https://www.auemployment.com/postings/52590