Purchasing Coordinator

Job Title: Purchasing Coordinator

Reports To: Director of Purchasing

Department: Purchasing

Summary: The Purchasing Coordinatorplays a key role in supporting the procurement team by gathering pricing data, managing biannual bid volumes, evaluating supplier performance, and coordinating team meetings focused on improvement of service and inventory metrics. This position requires strong organizational, analytical, and communication skills to ensure the company maintains competitive pricing, efficient procurement processes, and high-quality supplier relationships.

Duties and Responsibilities include the following. Other duties may be assigned.

Gathering Pricing Data

• Research and compile market data to ensure competitive pricing across all procurement categories.

• Collaborate with suppliers to obtain accurate and up-to-date quotes for materials and services.

• Maintain a pricing database to track trends, fluctuations, and potential cost-saving opportunities.

Managing Biannual Bid Volumes

• Organize and oversee the biannual bidding process, including preparing bid requests and timelines.

• Review and analyze bid submissions to identify the most cost-effective and value-driven options.

• Coordinate with internal stakeholders to align bid outcomes with organizational needs and priorities.

Evaluating Suppliers

• Monitor and evaluate supplier performance based on quality, delivery, and compliance metrics.

• Conduct regular supplier reviews to ensure adherence to contractual agreements and performance expectations.

• Provide recommendations to improve supplier partnerships and address areas of concern.

Utilizing Purchasing Data for Effective Meetings and Inventory Management

• Analyze purchasing data to create actionable insights for weekly meetings aimed at improving service metrics.

• Collaborate with the team to maintain accurate inventory records and ensure product availability.

• Use data to identify and establish appropriate minimum and maximum inventory levels, balancing cost efficiency with service reliability.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong communication and interpersonal skills
• Self-motivated and driven
• Ability to stay organized and manage multiple tasks/requirements at the same time
• Strong ability to absorb new knowledge
• Willingness to travel 10-15% of the time including international travel

Education/Experience:

Bachelor's Degree or equivalent education and experience.

Language Ability:

Demonstrated ability to make successful presentations to individuals and/or groups at all levels of an organization. Excellent written and verbal communication skills. Ability to deal effectively with a variety of individuals at all organizational levels.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office, Outlook, inventory/database software and the internet, and ability to use the company's ERP, Regulatory and CRM software.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles and risk of electrical shock. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.