Shift Timings: General Shift Timings
Job Title: Support Specialist - Operations
Location: Austin, TX 78702
Pay Rate: $25.00 /hr. with benefits
Duration: 12+ months
Job Description:
- The Support Specialist, Operations, reports directly to the VP, Demand Response & Innovative Mobility.
- This position is responsible for a variety of clerical and administrative support to facilitate day-to-day operations of Metro Access.
- Pickup by Client, and MetroBike, and long-term objectives of the business unit.
Role & Responsibilities:
- Prepare reports, agendas, and minutes as required for the Vice President and leadership staff.
- Assist with the compilation and proofreading of policy, procedures, correspondence, financial, and budgetary documents as directed; assist with preparation of presentations, public material (such as budget information), open record requests and requests for information by government or audit entities for the Vice President and leadership staff.
- Assist with event planning, including setup and tear down, for meetings, training, workshops, and public events.
- Maintain calendar for the Vice President and administrative support to the business unit at large.
- Receive, package, and submit service provider invoices to finance for processing.
- Subject matter expert for division budget coding; tracks business unit spending (including status of contract headers), coordinates update of purchase orders, and aids in variance review .
- Serve as backup to the department records management coordinator: keep records of documents that are archived, retrieved, and returned, oversee retention and destruction of records according to company policy.
- Perform other duties as required and/or assigned .
Required Qualifications:
- Bachelor's degree in Business Administration or related field. Experience may be substituted on a year for year basis up to four (4) years.
- Four (4) years of progressively responsible experience in office management, requires ability to accurately type 60 wpm.
- Two (2) years of experience preparing reports and financial documents.
Required Skills:
- Strong oral, written, and interpersonal communications skills.
- Experience with word processing and spreadsheet software (Microsoft word, PowerPoint, Excel).
- Ability to maintain confidentiality of personnel, financial, investment and budget matters.
- Adaptability, willingness to learn, and team oriented.
- Attention to detail.
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22nd Century Technologies, Inc.
$25.00 /hr. with benefits
Jan 21, 2025