Executive Assistant

The Provost is the chief academic officer of the University and is responsible for providing academic and administrative leadership in all areas related to teaching and student learning. The Provost reports to the Chancellor and serves as the senior officer of the University responsible for ensuring that the primary mission of developing artists is carried out in the most effective manner. The Provost oversees the Deans, Academic Affairs, Student Affairs, and the work of many other departments and centers. In doing so, the Office of the Provost is committed to ensuring the success of faculty, students, and staff and to fostering a climate of excellence, collaboration, and opportunity.

This position provides a variety of administrative and office support duties for the Executive Vice Chancellor and Provost, Vice Provost and Dean of Academic Affairs and Office of Academic Affairs. Duties include managing calendars, preparation of documents and reports, work coordination, the use of office technology, compiling records, organizing and maintaining files, posting information, mail distribution and photocopying/scanning.

Monday - Friday
8:00 am - 5:00 pm

Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.

If no applicants apply who meet the required competency level and training and experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

3 years of administrative experience reflecting progressive increase in responsibilities and skills

* Effective organizational, interpersonal and verbal communication skills.

* Strong written communication skills.

* Strong attention to detail. Experience with reviewing data and information for completeness and accuracy using standard guidelines.

* Competency in the use of established filing and data systems, functions, and/or procedures.

* Proficiency in the use of Microsoft Word, Excel, Powerpoint and common business software applications.

* Proficiency in the use of Microsoft Outlook to schedule and coordinate meetings.

* Experience with research and consultation of resources such as policies, manuals or other staff to respond to questions/issues that deviate from standard operating procedures

* Ability to coordinate tasks and establish priorities in response to work flow of the office or work unit.

* Understanding of programs and services to apply this knowledge in problem-solving and responding to most questions and inquiries.

* Demonstrated professionalism and confidentiality appropriate for an executive-level department.

Persuades, prioritizes and negotiates to build cooperation and
consensus with a variety of internal and external contacts and groups.
Represents the administrator on a variety of subjects; serves on
various committees; and may attend meetings in administrator's
absence.

Applies substantive knowledge in order to assist and represent
administrator thoroughly in the scope, diversity, and complexity of
all program operations and organizational commitments.
Demonstrates the knowledge of the nuances, appropriate protocol, and
specific preferences of the administrator and constituents.

Prevents scheduling conflicts or anticipates and resolves conflicts,
competing with senior administrator's schedule and/or
priorities. Plans and organizes conferences, retreats, and/or annual
events for administrator

Independently researches, develops, and composes
presentation materials and speeches for the administrator in a variety of
settings. Anticipate administrator's needs to initiate written
communication for administrators review. Edit documents developed
from outside sources to incorporate the administrator's personal style.

Anticipates and negotiates solutions for potential problems that could
impact the administrator and the scope of internal and external
responsibilities/activities. Routinely coordinates and facilitates solutions
with internal and external organizations and constituents

Independently researches, analyzes, and make recommendations
regarding a variety of information from internal and external sources.

The University of North Carolina School of the Arts is an equal opportunity and affirmative action employer and all qualified applicants are welcome to apply without regard to age, color, disability, gender, gender identity, gender expression, genetic information, national origin, race, religion, sex, sexual orientation, national guard, or veteran status. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations will result in your application being rejected for the vacancy and you will not be considered for the position. The UNCSA participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Final candidates are subject to criminal background checks.

EEO Contact Information
Applicants needing assistance with the application process are asked to contact: suttonar@uncsa.edu