Business Administration & HR Professional

Job Summary:

The Dean's office at the Skaggs School of Pharmacy and Pharmaceutical Sciences (SSPPS) has an exciting opportunity to join our administrative team. This full-time position will provide business administration and human resources support to Dean's Office team and the Human Resources Office under the supervision of the Associate Dean for Finance and Administration.

The individual in this position will be required to exercise excellent prioritization, communication, and customer service skills. The Business Administration Professional must possess the ability to successfully manage competing and changing priorities. An individual with solid business and academic administrative skills, knowledge of general HR practices, commitment to excellence, and the ability to work effectively in a fast-paced, technical, and evolving environment will thrive in our school.

This position will also provide general business and administrative support to the Associate Deans and other Dean's Office employees. This position is expected to communicate, document, and support various efforts and in doing so will maintain relationships with a variety of personnel throughout the schools and colleges on Anschutz Medical Campus.

Key Responsibilities:

• Administrative Support: Manage confidential communications for Associate Deans, ensuring compliance with regulations. Create and organize emails, memos, and distributions. Attend staff meetings and prepare documents, reports, and policies. Coordinate travel, itineraries, and events, handling logistics and paperwork.
• Financial Administration: Process procurements, travel reimbursements, and allocations for Associate Deans. Prepare and submit monthly expense reports, balancing accounts and maintaining financial stability. Collaborate with the Dean's Office of Finance to resolve discrepancies and reconcile procurement and travel card reports.
• Business Operations: Oversee daily office activities, assist with logistics for guest speakers and faculty candidates, including travel and honoraria. Serve as a resource for faculty/staff on operational practices and policies, and coordinate building maintenance with the Facilities Manager.
• Human Resources: Maintain HR records, assist with common HR inquiries, and escalate complex issues. Support payroll processing, address errors, and provide clerical support to HR.
• Payroll and Benefits Support: Assist with payroll processing, answer employee inquiries, and correct payroll errors. Provide clerical support to streamline HR processes and ensure timely payroll management.
• Visa and Work Authorization: Coordinate with the Office of International Student and Scholar Services to manage work authorizations and visas, ensuring regulatory compliance.
• Recruitment, Onboarding, and Leave Coordination: Draft job descriptions, post positions, screen applicants, and coordinate interviews. Support search committees and assist with onboarding. Help manage leave, including timesheet uploads and FAMLI/FLM requests.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2 - 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado's Skaggs School of Pharmacy and Pharmaceutical Sciences, located at the Anschutz Medical Campus, is an internationally renowned School of Pharmacy and a top tier school (ranked #20/top 15% out of 143 pharmacy schools in the country). At the Skaggs School of Pharmacy and Pharmaceutical Sciences, we are committed to excellence and innovation in professional, graduate and post-graduate education; scholarship and research; patient-centered care; public health advocacy; and societal leadership and engagement. Together, our innovation, discoveries and engagement with our communities improves the health and well-being of society.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• Bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• One (1) year of experience with general business or HR administration.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• One (1) year of experience in human resources.
• Experience providing administrative support.
• Experience with financial, accounting, and/or general business experience in higher education.
• Experience with University of Colorado systems (HCM, Marketplace, Concur, CU Careers), reporting, finance, procurement, invoicing, and expense reconciliation.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity, equity, and inclusion.
• Significant knowledge and strong proficiency with Microsoft Excel, Word, Access, PowerPoint and Outlook
• Strong attention to detail, balanced with ability to maintain a broad perspective
• Ability to work independently as well as collaboratively, exercise sound judgment, identify and set priorities for self and others, and meet deadlines in a fast-paced work environment.
• Excellent analytical and problem-solving skills
• Ability to establish work priorities and follow-through to ensure completion of activities.
• Ability to envision innovative ways of doing things and able to assertively challenge the status quo while maintaining excellent working relationships with team members.
• Ability to maintain confidentiality and exercise appropriate discretion with information.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: School of Pharmacy Human Resources, sop.hr@cuanschutz.edu

Screening of Applications Begins:

Screening of applications begins immediately and continues until position is filled. For best consideration, apply by January 12^th, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $55,975 - $69,175.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.