Student Event Coordinator (Temporary)

University of the Pacific

United States, California, Stockton

3601 Pacific Avenue (Show on map)

Dec 17, 2024

Posting Details

Position Information

Job Title	Student Event Coordinator (Temporary)
Union Level
Department	Student Leadership & Involvement
Campus	Stockton
Posting Number	201303894P
Full or Part Time	Part Time
Number of Months	12
Work Schedule	Work performed during normal business hours. Additional evening and weekend hours may be requested to support department, division, and University program projects and initiatives. This is a temporary non-benefit eligible position.
Position End Date
Open Date	12/17/2024
Close Date
Open Until Filled	Yes
Special Instructions to Applicants	For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period.

Position Summary Information

Primary Purpose	Under general direction of the Director of Student Involvement, and in collaboration with campus partners, the Student Event Coordinator will be responsible for two primary functions: 1) work with the central campus scheduling system, Event Management Systems software ( EMS), and 2) support the centralized scheduling function for reservable meeting and event spaces for all student events on the Stockton campus. This position will provide front-line support to students and student groups authorized to reserve space for meetings and events.
Essential Functions	Evaluates all student event requests for university space usage for meetings and events for reservable spaces. Uses judgment to determine which university facility best meets the requested usage needs. Assign appropriate venue that will best meet needs of the facility usage request. Support clear procedures and practices related to the Event Management System. Follows and enforces EMS guidelines, definitions, and practices for meeting and event scheduling. Approves or denies space requests based on the following: appropriate lead time, suitability of venue, conflict or potential conflict, and availability of campus partners. Serves as a primary subject matter expert for EMS for student events. Must maintain current knowledge of EMS product and its expansive capabilities. This includes active participation in EMS product forums, conferences, webinars, and other EMS product knowledge offerings. Coordinates reporting to serve Facilities colleagues for visibility into upcoming events and activities on campus. Meets with student requestors to provide guidance related to ensuring building access, setup/teardown, and technology are scheduled. Ensures groups have contacts for campus partners to assist with execution of events including but not limited to technology, dining, or physical plant. Provides liaison support with Pacific Technology to coordinate upgrades and patches to system to ensure scheduling software is up to date and campus scheduling system users are not impacted during upgrades. Serves as a resource for providing focused EMS training to new users across campus. Maintains EMS user accounts and troubleshoots access issues. Front-facing with students to manage campus spaces and room reservations. Performs other duties as assigned or requested. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty and staff. This position serves as Campus Security Authority ( CSA) as outlined by the Clery Act. CSAs have federally mandated responsibilities to report crimes that are reported them.
Minimum Qualifications	High School Diploma or GED One (1) year of related office work experience. One (1) year of experience working with office technology, including Microsoft Office Suite.
Preferred Qualifications	Associate degree. Two (2) years related work experience. Experience working with event management systems (i.e. EMS Campus, EMS Enterprise, EMS Professional, EMS Lite, Ad Astra or R-25.). Experience working with facilities management systems (i.e. FAMIS). Skills/Knowledge and Expertise: Advanced proficiency in Event Management Systems (EMS). Word processing and spreadsheet application skills. Experience in working with databases. Excellent data entry and keyboarding skills. Good oral and written communication skills. Ability to work independently without direct supervision. Accuracy and attention to detail. Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds. Work Environment/Work Week/Travel: Work performed in a standard office environment. Work performed during normal business hours. Additional evening and weekend hours may be requested to support department, division, and University program projects and initiatives. Valid driver's license required. Incumbent must also be able to meet the University's fleet rules and be eligible to drive for University business. The University and its insurance carrier reserve the right to exclude applicants based on their driving record.
Hiring Range	$21.00 - $25.00 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement	All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA/EEO Policy Statement	University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.