Administrative Manager

The Administrative Manager within the Offices of the EVP and CFO drives the strategic and operational excellence of administrative functions to support departmental and institutional objectives. This role encompasses oversight of core administrative processes, and resource management, ensuring that operations are both efficient and aligned with the organization's broader mission. The Administrative Manager acts as a trusted advisor to the Chief of Staff and a key point of coordination across the institution, fostering a culture of innovation, collaboration, and continuous improvement. Provide comprehensive oversight of administrative operations, ensuring the seamless execution of day-to-day activities while maintaining a forward-looking perspective on process improvements. Establish, refine, and enforce policies and procedures to enhance operational efficiency, scalability, and compliance. Oversee, scheduling, travel and expense. Partner with the Chief of Staff on operational and departmental budgeting. Assess and resolve non-routine requests; prioritize requests and issues for the designated leader's attention. Collaborate with the Chief of Staff to identify and implement strategic initiatives that enhance departmental impact and align with institutional priorities. Conduct comprehensive assessments of administrative processes and practices, recommending and executing transformative changes to drive innovation and efficiency. Represent the department in cross-functional initiatives, ensuring alignment and integration of efforts across the organization.

This position has a hybrid schedule with one day per week remote which is subject to office operational needs (may be required to be fully onsite at the discretion of EVP, CFO, or COS).

Required Education:
Bachelor's Degree

Required Experience:
3+ years of progressively responsible experience in administrative management or a comparable leadership role, ideally within a complex organizational setting or equivalent combination of education and experience.

Required Skills, Knowledge and Abilities:
Demonstrated expertise in resource planning, financial management, and process optimization. Exceptional leadership and organizational skills, with a proven ability to inspire and develop high-performing teams. A demonstrated ability to excel in a fast-paced environment with competing priorities, while remaining adaptable and proactive. Superior communication and interpersonal abilities, with a track record of effective stakeholder engagement and cross-functional collaboration. Strong analytical and problem-solving skills, with a proactive approach to identifying and resolving issues. Exceptional attention to detail and accuracy. Proficiency in office software (e.g., Microsoft Office Suite) and experience with financial software (travel and expense platforms, etc.) and databases. Experience crafting high-level communications and presentations. Knowledge of Canva editing software.

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $85,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

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