Event Coordinator III

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Georgia Tech Commercialization plays a vital role in transforming the university's groundbreaking research into impactful real-world solutions. It operates through four key units:

CREATE-X: Empowers student entrepreneurship through mentorship, experiential learning, and startup creation.

VentureLab: Supports faculty and staff in launching startups based on innovative research and technologies.

Quadrant-i (Q-i): Focuses on accelerating the commercialization of Georgia Tech's intellectual property through startups and spinouts.

Technology Licensing: Facilitates partnerships and licensing agreements to bring technologies to market effectively.

Together, these units foster innovation, entrepreneurship, and impactful commercialization efforts.

The Event Coordinator III will play a crucial role in the operation of internal and campus group facility reservations and assist with external events as needed. This position is responsible for the management of indoor and outdoor recreation spaces related to events, working with on campus entities, coordinating all event logistics including audio and video (A/V), entertainment, security, custodial, catering, etc. Ideally, this new position will include supervisory responsibilities, at least over student staff, and will involve financial duties such as managing P-Card transactions, making purchases, handling reconciliations, and monitoring event budgets.

This position will advise and counsel: students, faculty and staff and student organizations

This position will supervise: N/A

Job Duty 1 -
Recruit, hire and train student event operations team to assist with event implementation and oversight

Job Duty 2 -
Review and develop policies and procedures that aid in successful event services for students and on-campus groups/departments. Will include outdoor/indoor facility reservations

Job Duty 3 -
Benchmark, evaluate, create or revise fees tied to facility space and equipment rentals

Job Duty 4 -
Provide oversight and implementation of student employee payroll policies and procedures

Job Duty 5 -
Create and implement policies and procedures for scheduling and events area that follow best practices on campus and allow for clients to easily understand expectations

Job Duty 6 -
Collaborate with Fire Marshal and GTPD. Enforce policies and procedures necessary for the safe and orderly use of facilities

Job Duty 7 -
Manage budget related to staffing and revenue expectations

Job Duty 8 -
Assist with external events as needed

Job Duty 9 -
Develop relationships on campus to arrange specific services (A/V, Custodial, Security, Catering, etc.) for internal/external events

Job Duty 10 -
Perform other job-related duties as assigned

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience

Required Experience
Three to four years of job-related experience

Preferred Educational Qualifications
Master's Degree

ABILITIES
The job requires occasional travel up to 10% or more of the time
Must be able to handle objects weighing up to 25 pounds or more

KNOWLEDGE
Working knowledge of events, volunteer, and budget management. Basic knowledge of AV set-up/design

SKILLS
o Proficiency with Microsoft Office, Smartsheet
o Proficiency with Event Management System (EMS)
o Organizational skills to effectively manage events from start to finish
o Leadership skills to hire, train and supervise team of student employees
o Interpersonal skills: Work effectively and collaboratively with various stakeholders
o Excellent verbal and written communication for liaising with departments and student groups
o Event planning and execution: Ability to create, lead, and execute campus events across different
locations

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

Successful candidate must be able to pass a background check. Please visit: http://policylibrary.gatech.edu/employment/pre-employment-screening